A clever notepad
You ask a question. It gives an answer. Then you still have to find the files, open the apps, remember the process and do the work.
AI agent setup for owner-led businesses
Your own AI, sitting in the office, working for you.
AgentBox gives you a practical AI operator on a Mac mini or similar hardware, connected to the apps, files and workflows you approve.
It reads. It remembers. It prepares real work. It asks before anything sensitive happens.
AgentBox
Outcome Get today’s quote follow-ups ready.
1Checks inbox, job notes and photos
2Prepares the customer message
3Asks the owner to approve sending
Plain English version
ChatGPT helps you write. AgentBox helps work move.
Most people start with AI by asking it to clean up an email. Useful, sure. But small. AgentBox is for the admin, checking, chasing and preparing that keeps coming back every week.
A junior operator with a desk
It has a place to run, approved tools, local memory, written instructions and clear approval rules. It can help finish the job.
Agentic, without the nonsense
Objective-oriented, not just step-by-step automation.
Old automation follows a fixed recipe: do this, then that, then stop if anything changes.
An agent works toward an outcome. You can tell it, “prepare the overdue invoice follow-ups” or “get the quote pack ready.” It checks what it needs, uses approved tools, drafts the result, and asks when a human should decide.
That is the difference. It is not just pressing buttons in a line. It is trying to get useful work ready.
Why the monthly fee should feel small
The price is not the question. The leak is.
If AgentBox only saves a few minutes, do not buy it. The point is to attack work that quietly costs the business thousands: missed jobs, late quotes, document chasing, owner admin, compliance scramble and avoidable mistakes.
Five admin hours a week
Five hours a week at A$70/hr is A$18,200 a year. That is before mistakes, delay and owner stress.
One missed job a month
If slow replies lose one A$1,500 job a month, that is A$18,000 a year walking out quietly.
Owner time doing admin
Two hours a day of owner admin at A$120/hr is A$62,400 a year in expensive brainpower wasted.
Compliance and paperwork drag
Site forms, accreditation folders, incident notes and missing documents are not glamorous. They are exactly where delays and risk hide.
Simple test: If one of those leaks is real, the monthly care should stop feeling expensive very quickly.
Illustrative numbers only. Every setup starts by picking one workflow where the saving is obvious enough to justify doing it properly.
What it can do
The useful stuff is usually boring. Good. That is where the money is.
If a careful admin can do it on a computer, the agent can usually be trained to help with the repeatable parts.
Business use cases
Start with one painful workflow. Then add the next one.
AgentBox works best where admin, paperwork and customer follow-up sit between the owner and the work that actually makes money.
Plumbers, electricians and field trades
Fewer missed jobs. Faster quotes. Less admin after 5pm.
- turn calls, emails and photos into clean job notes
- prepare quote packs from photos, supplier prices and previous jobs
- draft invoices, follow-ups and maintenance reminders
- organise compliance certificates, warranties and before/after photos
Builders, contractors and site teams
Project admin, site safety and paperwork kept moving.
- prepare project-specific forms, SWMS, JSA and toolbox talk drafts
- collect subcontractor paperwork, licences and insurance documents
- summarise site photos, defects, RFIs and daily notes
- build handover packs, variation notes and close-out folders
Accountants and bookkeepers
Less chasing. Cleaner files. Better prepared reviews.
- chase missing client documents and receipts
- prepare BAS, payroll and month-end checklists
- flag odd Xero, MYOB or invoice items for review
- draft plain-English client explanations and follow-ups
Doctors, dentists and allied health clinics
Front-desk pressure relief. Admin help only, not clinical advice.
- find current policies, patient admin forms and clinic procedures
- draft patient admin messages and recalls for approval
- prepare accreditation evidence folders and audit checklists
- watch rosters, rooms, supplies and common admin bottlenecks
Nursing, NDIS and home-care providers
Sensitive admin handled with clear approval rules.
- summarise shift notes, handover items and incident-form drafts
- track missing documents, training records and policy acknowledgements
- prepare roster-gap alerts and staff follow-up messages
- keep client/admin folders tidy without making care decisions
Mechanics and workshops
Job cards, parts, reminders and warranty paperwork without the mess.
- turn booking calls into job cards and pre-check notes
- chase parts pricing, supplier ETAs and customer approvals
- draft service reminders, inspection summaries and invoice notes
- organise rego, warranty, photo and compliance records
Property managers and Airbnb operators
Guest replies, owners, cleaners, supplies and maintenance kept moving.
- draft guest, tenant and owner updates
- coordinate cleaners, inspections and maintenance checklists
- track maintenance photos, invoices and supplier follow-up
- prepare owner summaries and recurring property reports
Real estate, conveyancing and professional services
Document-heavy work prepared, checked and chased.
- prepare file-opening checklists and missing-document chasers
- summarise long email threads and matter notes
- draft appointment reminders and client updates
- assemble documents for human review before anything is sent
Retail, ecommerce and hospitality
Orders, stock, suppliers and customer questions handled faster.
- summarise customer questions, returns and complaints
- watch low-stock items, supplier delays and reorder notes
- draft roster, stocktake and daily-sales summaries
- prepare supplier follow-ups and simple campaign drafts
Transport, fleet and mobile service teams
Vehicles, jobs, drivers and paperwork under control.
- track service intervals, defect reports and registration dates
- summarise delivery issues, proof-of-delivery notes and job exceptions
- prepare driver document and licence follow-up lists
- draft customer delay updates and weekly fleet summaries
Tools we can work with
It fits around the apps people already use.
Not formal partnerships. Just the sort of everyday software AgentBox can connect to, read from, draft inside, or work around when the client approves access.
Google Workspace Gmail, Drive, Calendar Microsoft 365 Outlook, OneDrive, Teams Xero Accounting and payroll QuickBooks Books, invoices and reports MYOB Local business accounts HubSpot CRM follow-up and notes Salesforce CRM and pipeline tasks Airtable Ops bases and trackers Notion Docs, wikis and SOPs Slack Team messages and alerts Microsoft Teams Approvals and meetings Dropbox Files and sharing Google Workspace Gmail, Drive, Calendar Microsoft 365 Outlook, OneDrive, Teams Xero Accounting and payroll QuickBooks Books, invoices and reports MYOB Local business accounts HubSpot CRM follow-up and notes Salesforce CRM and pipeline tasks Airtable Ops bases and trackers Notion Docs, wikis and SOPs Slack Team messages and alerts Microsoft Teams Approvals and meetings Dropbox Files and sharing
ServiceM8 Trades jobs and field admin simPRO Trade service workflows Tradify Quotes, jobs and invoices Shopify Orders, customers and stock Stripe Payments and records Calendly Bookings and reminders Cliniko Practice admin workflows Airbnb Guest and property ops Zapier Automation glue Asana Tasks and projects Zendesk Support queues Mailchimp Lists and campaigns ServiceM8 Trades jobs and field admin simPRO Trade service workflows Tradify Quotes, jobs and invoices Shopify Orders, customers and stock Stripe Payments and records Calendly Bookings and reminders Cliniko Practice admin workflows Airbnb Guest and property ops Zapier Automation glue Asana Tasks and projects Zendesk Support queues Mailchimp Lists and campaigns
How it works
Small hardware. Serious operating layer.
The client does not need to know the plumbing. But the plumbing matters, because this is what turns a chat window into a working business agent.
Physical setup
Not another AI tab. A real box with approved tools, memory and care.
Most AI products live in a browser and disappear when the owner closes the tab. AgentBox is installed as a small local operating layer: hardware, runtime, workflows, app access and human approval rules working together.
- Mac mini or similar local machine
- AgentBox mark, setup notes and support handover
- Connected only to apps and files the client approves
Installed on a Mac mini or similar local machine in the office. The box
A Mac mini or similar machine runs the agent close to the business, under agreed access and support rules.
The runtime
Hermes or OpenClaw lets the AI use tools, workflows, messages, browser sessions and approved connections.
The memory
Plain-language notes, SOPs, preferences and source maps tell it how your business works.
The connections
Clean APIs where possible, MCP connectors where useful, and controlled browser work where an app has no better option.
The approvals
Draft first. Ask before money movement, payroll, medical, legal, sensitive messages or critical record changes.
The care
We keep the setup useful: fix connectors, improve workflows, add skills and review what is working.
What we set up
We install it, teach it, and keep it working.
Three good workflows beat thirty half-working ideas. We start small enough to trust, then expand.
Hardware Mac mini or similar local machine, prepared and documented.
Agent runtime Hermes or OpenClaw configured so the AI can use tools and workflows.
Tools Approved actions: email drafts, file search, browser work, API calls, tasks and reports.
Skills Written recipes for repeat jobs like quote follow-up, document chasing or weekly reports.
Memory Plain-language business notes, SOPs, source maps, preferences and approval rules.
Integrations Google, Microsoft, Xero, CRMs, booking tools, property systems, support desks and more where access allows.
Monthly care Connector fixes, backups, updates, new skills and workflow improvements.
Who is behind it
Founded by Nadun Perera and Ben Tavai.
AgentBox is built by operators already using agents inside real businesses, not by people selling theory from a slide deck.
Nadun Perera Co-founder · Technology and agent systems 
Ben Tavai Co-founder · Business, finance and operator fit Behind the setup is a bench of AI specialists and practical advisors across marketing, finance, accounting, trades, operations, transport, property and business systems.
When your workflow needs field knowledge, we bring the right advisor into the setup so the agent is trained around how the work actually gets done.
Premium pricing
This is not a $49 bot subscription.
If the workflow is not worth thousands to fix, we should not build it. The monthly care should be easy to justify against recovered time, faster quoting, avoided hires, cleaner paperwork or fewer expensive mistakes. If the first workflow cannot plausibly pay for the care, we should pick a better one or not start.
Workflow Start
From A$9,500 setup
Then from A$1,250 / month
Best for proving one painful workflow properly.
- one local AgentBox setup
- one to two app connections
- one or two workflows
- business memory and approval rules
- handover and monthly care
Business Operator
From A$18,000 setup
Then from A$2,500 / month
Best for owner-led businesses with several repeat admin jobs.
- three to five workflows
- more app connections
- team usage and training
- advisor input where needed
- monthly improvement cycle
Complex / Sensitive
A$35,000+ setup
Managed care quoted
Best for sensitive data, multi-site operations or deeper systems work.
- private model options
- custom integrations
- larger memory and governance
- higher approval and audit requirements
- specialist advisor involvement
* Hardware, model usage, paid app subscriptions and specialist compliance work are separate unless included in a written quote.
Human control and safety
Useful control. Not chaos with a nicer logo.
Drafts first
Emails, quotes, reports and updates can be prepared for a person to review.
Approval rules
Money, payroll, medical, legal and sensitive actions stop for a human yes.
Visible memory
The business can inspect the notes, SOPs and rules the agent is using.
Tested workflows
We use real examples before trusting the agent with repeat work.
Start simple
Bring one expensive workflow.
We will help you choose the workflow where AgentBox can pay for itself first: what it costs now, what access is needed, what should stay human-approved, and what it will likely cost to set up.
Good first call: “Here is the admin job we repeat every week and quietly hate.”
Book a quick call