A clever notepad
You ask a question. It gives an answer. Then you still have to find the files, open the apps, remember the process and do the work.
AI agent setup for small businesses and homes
Your own AI, sitting in the office, working for you.
AgentBox gives you a practical AI operator on a Mac mini or similar hardware, connected to the apps, files and workflows you approve.
It reads. It remembers. It prepares real work. It asks before anything sensitive happens.
AgentBox
Outcome Get today’s quote follow-ups ready.
1Checks inbox, job notes and photos
2Prepares the customer message
3Asks the owner to approve sending
Plain English version
ChatGPT helps you write. AgentBox helps work move.
Most people start with AI by asking it to clean up an email. Useful, sure. But small. AgentBox is for the admin, checking, chasing and preparing that keeps coming back every week.
A junior operator with a desk
It has a place to run, approved tools, local memory, written instructions and clear approval rules. It can help finish the job.
Agentic, without the nonsense
Objective-oriented, not just step-by-step automation.
Old automation follows a fixed recipe: do this, then that, then stop if anything changes.
An agent works toward an outcome. You can tell it, “prepare the overdue invoice follow-ups” or “get the quote pack ready.” It checks what it needs, uses approved tools, drafts the result, and asks when a human should decide.
That is the difference. It is not just pressing buttons in a line. It is trying to get useful work ready.
What it can do
The useful stuff is usually boring. Good. That is where the money is.
If a careful admin can do it on a computer, the agent can usually be trained to help with the repeatable parts.
Tools we can work with
It fits around the apps people already use.
Not formal partnerships. Just the sort of everyday software AgentBox can connect to, read from, draft inside, or work around when the client approves access.
Google Workspace Gmail, Drive, Calendar Microsoft 365 Outlook, OneDrive, Teams Xero Accounting and payroll QuickBooks Books, invoices and reports MYOB Local business accounts HubSpot CRM follow-up and notes Salesforce CRM and pipeline tasks Airtable Ops bases and trackers Notion Docs, wikis and SOPs Slack Team messages and alerts Microsoft Teams Approvals and meetings Dropbox Files and sharing Google Workspace Gmail, Drive, Calendar Microsoft 365 Outlook, OneDrive, Teams Xero Accounting and payroll QuickBooks Books, invoices and reports MYOB Local business accounts HubSpot CRM follow-up and notes Salesforce CRM and pipeline tasks Airtable Ops bases and trackers Notion Docs, wikis and SOPs Slack Team messages and alerts Microsoft Teams Approvals and meetings Dropbox Files and sharing
ServiceM8 Trades jobs and field admin simPRO Trade service workflows Tradify Quotes, jobs and invoices Shopify Orders, customers and stock Stripe Payments and records Calendly Bookings and reminders Cliniko Practice admin workflows Airbnb Guest and property ops Zapier Automation glue Asana Tasks and projects Zendesk Support queues Mailchimp Lists and campaigns ServiceM8 Trades jobs and field admin simPRO Trade service workflows Tradify Quotes, jobs and invoices Shopify Orders, customers and stock Stripe Payments and records Calendly Bookings and reminders Cliniko Practice admin workflows Airbnb Guest and property ops Zapier Automation glue Asana Tasks and projects Zendesk Support queues Mailchimp Lists and campaigns
Use cases
Start with one painful workflow. Then add more.
AgentBox is easiest to understand when you imagine the first job it takes off someone’s desk.
Plumbers and trades
Fewer missed calls. Faster quotes. Less admin after 5pm.
- turn enquiries into clean job notes
- prepare quote packs from photos, emails and prices
- draft invoice and follow-up messages
- watch stock, suppliers and repeat maintenance
Accountants and bookkeepers
Less chasing. Cleaner files. Better prepared reviews.
- chase missing client documents
- prepare BAS and month-end checklists
- flag odd Xero or invoice items
- draft plain-English client explanations
Medical centres
Front-desk pressure relief. Not clinical advice.
- find current policies and forms
- draft patient admin messages for approval
- watch rosters, rooms and supplies
- prepare accreditation evidence folders
Airbnb and property
Guest replies, cleaners, supplies and maintenance kept moving.
- draft guest replies
- coordinate cleaners and checklists
- track maintenance photos and invoices
- prepare owner summaries
Home and family
A busy home has operations too.
- find warranties, receipts and documents
- manage school, travel and family admin
- track home supplies and renovation notes
- connect approved smart-home tools
How it works
Small hardware. Serious operating layer.
The client does not need to know the plumbing. But the plumbing matters, because this is what turns a chat window into a working business agent.
The box
A Mac mini or similar machine runs the agent close to the business, under agreed access and support rules.
The runtime
Hermes or OpenClaw lets the AI use tools, workflows, messages, browser sessions and approved connections.
The memory
Plain-language notes, SOPs, preferences and source maps tell it how your business works.
The connections
Clean APIs where possible, MCP connectors where useful, and controlled browser work where an app has no better option.
The approvals
Draft first. Ask before money movement, payroll, medical, legal, sensitive messages or critical record changes.
The care
We keep the setup useful: fix connectors, improve workflows, add skills and review what is working.
What we set up
We install it, teach it, and keep it working.
Three good workflows beat thirty half-working ideas. We start small enough to trust, then expand.
Hardware Mac mini or similar local machine, prepared and documented.
Agent runtime Hermes or OpenClaw configured so the AI can use tools and workflows.
Tools Approved actions: email drafts, file search, browser work, API calls, tasks and reports.
Skills Written recipes for repeat jobs like quote follow-up, document chasing or weekly reports.
Memory Plain-language business notes, SOPs, source maps, preferences and approval rules.
Integrations Google, Microsoft, Xero, CRMs, booking tools, property systems, support desks and more where access allows.
Monthly care Connector fixes, backups, updates, new skills and workflow improvements.
Who is behind it
Founded by Nadun Perera and Ben Tavai.
AgentBox is built by operators already using agents inside real businesses, not by people selling theory from a slide deck.
Nadun Perera Co-founder · Technology and agent systems 
Ben Tavai Co-founder · Business, finance and operator fit Behind the setup is a bench of AI specialists and practical advisors across marketing, finance, accounting, trades, operations, transport, property and business systems.
When your workflow needs field knowledge, we bring the right advisor into the setup so the agent is trained around how the work actually gets done.
Premium pricing
This is not a $49 bot subscription.
If the workflow is not worth thousands to fix, we should not build it. AgentBox is for work that costs real time, causes mistakes, or slows the owner down every week.
Workflow Start
From A$9,500 setup
Then from A$1,250 / month
Best for proving one painful workflow properly.
- one local AgentBox setup
- one to two app connections
- one or two workflows
- business memory and approval rules
- handover and monthly care
Business Operator
From A$18,000 setup
Then from A$2,500 / month
Best for owner-led businesses with several repeat admin jobs.
- three to five workflows
- more app connections
- team usage and training
- advisor input where needed
- monthly improvement cycle
Private or Complex
A$35,000+ setup
Managed care quoted
Best for sensitive data, multi-site operations or deeper systems work.
- private model options
- custom integrations
- larger memory and governance
- higher approval and audit requirements
- specialist advisor involvement
Hardware, model usage, paid app subscriptions and specialist compliance work are separate unless included in a written quote.
Human control and safety
Useful control. Not chaos with a nicer logo.
Drafts first
Emails, quotes, reports and updates can be prepared for a person to review.
Approval rules
Money, payroll, medical, legal and sensitive actions stop for a human yes.
Visible memory
The business can inspect the notes, SOPs and rules the agent is using.
Tested workflows
We use real examples before trusting the agent with repeat work.
Start simple
Bring one painful workflow.
We will tell you if AgentBox is worth setting up, what the first workflow should be, what access is needed, and what it will likely cost.
Good first call: “Here is the admin job we repeat every week and quietly hate.”
Book a quick call